We are happy and honored to invite your folk dance group to take part in

GREAT INTERNATIONAL Music & Folk Dance Festival
BELGRADE AWARD 2013.
in Belgrade (SERBIA), 27.april to 1.may 2013.

We invited over 15 international groups to take part in this great cultural event: from Slovenia, Poland, Bulgaria, Lithuania, Croatia, Turkey, Netherlands, Montenegro, Bosnia&Hertzegovina, Greece, Romania, Belgium, Italy, Finland, ...

We do hope that Belgrade festival will connect lots of people from different countries and cultures to present their National Arts and Cultures but also to make more connections between themselves.

We wait you all in Belgrade!

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We are happy and honored to invite your folk dance group to take part in

GREAT INTERNATIONAL Music & Folk Dance Festival
BELGRADE AWARD 2013.
in Belgrade (SERBIA), 27.april to 1.may 2013.

We invited over 15 international groups to take part in this great cultural event: from Slovenia, Poland, Bulgaria, Lithuania, Croatia, Turkey, Netherlands, Montenegro, Bosnia&Hertzegovina, Greece, Romania, Belgium, Italy, Finland, ...

We do hope that Belgrade festival will connect lots of people from different countries and cultures to present their National Arts and Cultures but also to make more connections between themselves.

R E G U L A T I O N S
♫ Great International Folklore Music and Dance Festival BELGRADE AWARD 2013. is being held under the patronage of the Belgrade city / Zvezdara municipality.
It is gathering folk dance groups and music bands from all over the world, who like to meet new people and spend unforgettable holiday week in Belgrade, singing and dancing together.
♫ Festival organizer is CULTURAL & FOLK ART ASSOCIATION ’’Sveti Sava’’ from Belgrade, Serbia.
♫ Festival is competitive and is open for all groups, no age limit. Winners will be awarded by special cups and medals. Propositions of the festival competition will be sent to groups later.
♫ Competition part of the festival is not obligatory, only for groups that apply. All other groups take part in the review night.
♫ There will be 5 winning categories: best performance-dancing, best orchestra-music, best choir-singing, best costumes, best scenery.
♫ Also, there will be some ’’friendly’’ awards: best animation, most cheerful group, etc.
♫ Groups will have two performances at the festival. Each group has to prepare 5-15 min. of quality program. Performances are on the open air stages, wooden and concrete, also indoor (in case of bad weather).
♫ It is not necessary to have live music. It is also allowed to perform using CD, but it has to be of a good quality recording.
♫ Accommodation of participating groups is organized in the 2 and 3 star hotels as well as Belgrade hostels on a half board basis (breakfast and dinner).
♫ Each group will get diploma for the participation to the festival, as well as DVD from the festival after the festival is finished.
♫ Every group will get official brochure of the festival with the presentation of the participating groups, in English.
♫ The group has to bring its national flag and board with the group name for the parade.
♫ Every group must have one English speaking person. Organizer will give an English speaking guide for every group who will be responsible for contact 24h a day.
♫ Number of participating groups is not unlimited and the places will be given to the groups who send their pre-payment first - 20€ per person (this amount is not refundable if the group cancels their participation).
♫ Each group has 1 free place for 25 persons who pay.



♫ The groups have to organize their travel to and from Belgrade.
Date of ARRIVAL to Belgrade 27.04. around noon.
DEPARTURE from Belgrade 1.may after breakfast.
♫ For the groups that are coming by plane, the organizers provide transfers for the performances free of charge.
♫ For the groups that are coming with their own bus there is a free parking place in the hotels area.
♫ Specially,
for the groups that come by plane (airport Nikola Tesla), we can organize bus transfers. Return bus ticket price (airport-hotel-airport) is 15eur per person.
♫ If group needs visa, it is responsibility of the group to arrange it! Organizers can only give invitation letter to groups and can not interfere to visa issuing process and make extra contacts to embassies.
♫ The groups are recommended to have insurance policy for all their members.

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A C C O M M O D A T I O N
All participating groups will be accommodated in a quality 3 star hotels and hostels, located just 5-10min. walk from Belgrade downtown and festival place.

(A) HOSTEL PARTICIPATION FEE
HOSTEL is close to sport center Tasmajdan and Pioneer Sports Hall. It is surrounded by lot of greenery. It is also on a 10min. walking distance to the Festival stage with great variety of facilities:
- 24h reception
- free safety deposit box
- free WiFi zone and internet in the hostel lobby
- free lockers in rooms
- luggage storage room
- telephone line
- free and secure parking in front of the hostel for busses (for the whole period of stay)
- space for practice (inside and outside)
- security key cards room locking
- every day room cleaning (garbage out)
- garden
- non smoking area
- nearby are the bakery, bank, pharmacy, doctor, shopping mall, exchange office, bars and restaurants
- gym, pool, Jacuzzi, salt room and sauna (with additional payment)


90 EUR PER PERSON
 5 days/4 nights, on a HALF BOARD basis (breakfast and dinner – self service)
 4 bedded rooms with bathroom (toilet, shower and sink, no towels)
 plus 3 double rooms for drivers and leaders without additional payment
 payment for additional double rooms, if you need, 10eur per person (for whole stay)
 payment for single room 20eur per person (for whole stay)
 all rooms on the 1,2,3 floor are with balconies
 grounded rooms do not have balconies
 1 free place for every 25 persons that pay
 tax included

(B) HOTEL PARTICIPATION FEE

ALL HOTELS are in the city center, on a 10min. walking distance to the Festival stage with all the facilities nearby.

120 EUR PER PERSON
 5 days/4 nights, on a HALF BOARD basis (breakfast and dinner – open buffet)
 double and triple rooms with bathroom and balcony
 payment for additional double rooms, if you need more than 40% of double rooms, 10eur per person (for whole stay)
 payment for single room 40eur per person (for whole stay)
 non-smoking rooms available on request.
 all rooms have TV with cable channels and telephone line
 safe at reception
 fan on request
 free Wi-Fi Internet in the entrance hall of the hotel
 1 free place for every 25 persons that pay
 tax included
The following amenities are also available to guests (with extra payment):
 underground garage with 24/7 surveillance, with prior reservation
 laundry, ironing and dry-cleaning services
 car washing
 hair salon
 beauty salon
 sauna
 hand and hydro massage
 exchange office, 08:00 to 22:00
 dentist
 slot salon
 Internet centre
 jeweler

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ABOUT BELGRADE
Belgrade (Beograd) is the capital of Serbia, and has a population of around 1.6 million. It is situated in South-Eastern Europe, on the Balkan Peninsula, at the confluence of the Sava and Danube rivers. It is one of the oldest cities in Europe and has since ancient times been an important focal point for traffic, an intersection of the roads of Eastern and Western Europe.
Belgrade is the capital of Serbian culture, education, science and economy. As a result of its tumultuous history, Belgrade has for centuries been home to many nationalities, with Serbs of the Orthodox Christian religion making up the majority of the population (90%). The official language is Serbian, while visitors from abroad can use English to communicate.
The climate in Belgrade is a moderate continental one, with an average daytime temperature of 11.7oC. Belgrade is in the Central European Time (CET) zone (GMT+1 hour). Summer time (GMT+2 hours) lasts from the end of March until the end of October. The official currency is the dinar (RSD), but Euros can be exchanged freely. The Belgrade area code for domestic calls is 011 and for international calls ++381-11
You can see all about Belgrade and Serbia at www.beograd.rs,www.tob.rs, www.tos.rs

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International Dance Councill – UNESCO, declared the April 20th as “ World Dance Day” in 1982. The date, which is started to celebrate with a great enthusiasm in all over the world had celebrated for the firs time in Turkey at 2000 in Bodrum.

“Bodrum Dance Festival” is being arranged every year at April 29th. to celebrate this special day will be organised in 2013 as “World Dance Day” in international platform.

The festival which will begin at 27 April 2013 and keep on 4 days long will make Bodrum get together with interesting costumes, dances, musics and different cultures

PARTICIPATION CONDITIONS FOR DANCE

1) Transportation expenses to Bodrum Airport ( BJV ) or to Bodrum bus station and the return transportation to hometown of the groups belong to the participants .

2) The transfers during the festival ( April 27th – May 1st ) for the groups from/ to the Airport / bus station, and between the hotel and festival area, will be provided by the organization comittee.

3) The groups who will come by their own vehicles should get the responsibility of their transportation during the festival. Organization comittee is not responsible about their vehicle management. The groups are responsible about the expenses of the repairement of their own vehicles. According to the things that mentioned above, the group vehicles should be fit into International Transport Specifications .

4) Each group should consist of max. 25 people. The quantity of the dancers, musicians, managers , driver ( for the groups travel with their own vehicle ) should not exceed the mentioned number.

6) The groups are able to stay at the 4 xxxx hotel after the end of the festival ( 01 May 2013). Nevertheless, if the groups want to stay longer, all the accommodation expences after the end of the festival will belong to the groups own and the groups will pay 20€ ( Twenty Euro) daily per person. This conditon should be declared before taking part in the festival, the reservations will be done by the organization comittee.

7) The participants should be 16 years old or over.

8) The participant groups can join to the historical and cultural trips,which will be organization comittee, outside the performance hours.

9) The Participants should take place in every activities, which fall with in the program. During the festival all the groups are under the responsibility of the group leaders.

10) The participant groups have to acquire their own accident insurance and every kind of emergency and health insurances. And the groups are obliged to declare the insurance documents to the organization comittee before the festival.

11) The group leaders are responsible of the behaviours of their groups, and the damages which can exist at the festival area and the hotel rooms by their own group. Hereupon a contract will be sent to the invited groups and the groups will be asked to sign the contract.

12) Each group should have 2 different shows and costumes. The groups will be on stage for once in every performance and the duration for the performance will be 8 – 12 min. During the festival, each group will perform 2 or 3 times.

13) Joining to cortege march and to festival exhibitions with the costume for the groups is obligatory. The costumes should be suitable to the stage costume, traditional costumes or to the performed dance.

14) For the cortege march at Bodrum streets; the groups should bring their own country flags ( 100 x 150 cm.) or thy can bring their own organization’s pennants.

15) The groups can use live music or CD during their performance or the cortege march. But if they will use live music, they should inform the comittee about the equipments they will need ( microphones, technical equipments, etc. ) before the festival.

16) As participation fee, 75€ per person will be taken from the groups.


ORGANIZATION COMITTEE

1) During the festival the organization comittee will arrange the breakfast, lunch and dinner and their accordance to the festival program.

2) The Organzation comittee holds the rights of taking pictures of the performances, video, tv and the radio publishing.

3) Organization comittee has the right of publishing and the delivery of every kind of Festival Documents. If the groups do not join after signing the participation contract; Bodrum Dance Club holds the rights to declare the situation and apply to the other organizations around the world.

4) Festival program, participant countries and the hotel list will be anounced at the date of 01 March 2013.

5) 100 litres of gasoline will be given to the participants groups which join with their own buses by the organization comittee, at the end of the festival.

turkei_iov@yahoo.com

Gürol ALPEREN
Organization Comittee Technical Advisor



Arif SÖNMEZ
Festıval Organısator
Anatolıan Folk Dance group & organısatıon

www.anatolianfolk.org

turkei_iov@yahoo.com

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